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Event Logistics & Site Operations

Bringing Everything Together For A Memorable Northern Colorado Event

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Event Types

Putting together an event involves a lot of moving pieces to craft a beautiful picture in the end. Great event planning, design, and consulting are the keys.

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The events leading up to your event make the difference between a good event and a great event that leaves your attendees talking for months afterward.

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Ensuring your attendees get the message you intend from your event is what custom designs and branding are all about.

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Learn about our event planning process and how we can turn your event into the highlight of the year.

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What are Event Logistics?

Event logistics is the term used to describe the process of getting everyone and everything in its place on the day of the event. It's the physical movement of the decor, the stage, the chairs, the tables, the LED video wall, the lights, and the IMAG camera and projector screen. Event logistics is the technical support team that ensures the stars of the show (bride and groom, the band, the speakers, etc) shine.

Depending on the scope of your event, from a non-profit gala fundraising event to a wedding with hundreds of people, this could be a big project. Having a dedicated logistics plan and team on the day of your event can make a big difference in how smoothly your event runs. Transportation arrangements, managing arrival times and unloading, as well as set up, setting up signage, and ensuring electricity is available for the PA system, the lights, and more all fall under event logistics. By partnering with a reliable and reputable event logistics company such as Rythm EFX, you can rest assured you won't be scrambling on the day of the event.

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Event Management Packages

What are Site Operations?

Site operations are very similar to event logistics; the only real difference is in the scope of the project. Site operations come into play when there are multiple venues being used, such as for a festival. In this case, you will need to map out the site and then design the moving components around the individual locations. From indoor and outdoor events to multi-day festivals, fairs, or concert activities, site operations will handle items such as fencing, port-a-potties, bike racks, fuel stations, where the food vendors will set up, generators, tents, dumpsters, and more. Site operations can even be employed with a large wedding with hundreds of people in attendance. In this case, you'd have multiple tents, extra restroom facilities, perhaps more than one caterer, and even sometimes a kids' area complete with a petting zoo. Each event is different, and the limit is only your imagination.

The key for site operations is an incredible attention to detail, which Rythm EFX offers. Our event planning and management company offers an all-in-one event management service that offers event design, event planning, event management, and event logistics and site operation services in Northern Colorado. Our mission is to make your event seamless, and by being an all-in-one event management company, we have done just that.

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Event Management Packages

"Only those who risk going too far can possibly find out how far one can go."

- T.S. Eliot

What to Expect With an Event Logistics Plan

Event logistics are usually backed by a logistics strategy plan that identifies the event's unique needs. For example, if you are planning a winter wedding in the mountains, you will need to ensure snow plows are ready and sidewalks are shovelled for your guests. If you are planning a corporate event at a local park, you may need to anticipate local traffic and parking needs. Infrastructure always needs to be accounted for, especially if your destination wedding is in the middle of a dude ranch. The number of attendees must be accounted for, as well as a plan made for checking them in and out. Access to technology and power is a must in this day and age, and when you invest in a local event logistics planner, you can rest assured that the necessary equipment, such as a generator, will be procured for your needs.

There is so much that goes into the logistics of event planning that, you, as the coordinator or even as the bride or groom, just don't have time for. The best event planners and managers excel at the coordination of all of the moving parts of an event, which is why their corporate events, weddings, non-profit galas, and festivals are a step above the rest. Rythm EFX always rises to the challenge, no matter the event.

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Event Planning & Management

Why Event Logistics Matter

Event logistics play into the whole reason you are taking the time and effort to plan your special event. While you want your event to be memorable, your event goes beyond that. For example, you want your wedding guests to share in your special moment and celebrate your happiness with you. You want your employees to feel valued at your corporate event that celebrates a certain milestone. You want your son or daughter to feel accomplished at their high school graduation party, and you want your parents to be honored at their 50th wedding anniversary.

Events are designed to convey a feeling, a meaning, a message, and/or a purpose. None of that can happen when the port-a-potties don't show up, no one can park, the city cops show up from a noise complaint or a traffic backup, there was no power for the lights, or your attendees get lost because there was no signage. Due to human nature, hiccups are what your attendees will remember, not the message. Partner with Rythm EFX to ensure your event won't have any logistical nightmares crop up.

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Event Logistics & Operations

What Event Logistics Looks Like

  • Surveying the event site
  • Setting up tents, tables & chairs
  • Setting up the DJ's, live band & PA systems
  • Setting up any projection screens
  • Setting up LED video wall
  • Arranging for port-a-potties delivery
  • Handling first aid
  • Arranging parking & traffic
  • Setting up signage for your attendees
  • Procuring golf carts for event staff if necessary
  • Setting up generators for power for lighting, etc
  • Planning for the weather
  • Setting up vendors
  • And so much more!
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Custom Designs & Branding

Why Rythm EFX in Northern Colorado

Rythm EFX is an event production company in Northern Colorado that believes anything is possible. We can create any prop you need, design whatever your heart desires, and leave a unique, lasting impression with your attendees that will last a lifetime. Short of a unicorn, we can create it. Our event management company shoots for the stars with every rather than playing it safe. You may have attended dozens of events, and odds are, you don't remember many of them. There was nothing that differentiated them from the crowd and you left thinking you had just wasted your time.

Our event planners believe that by playing it safe, you get the same old recycled themes and even decor that was used last week. To have a truly memorable, unique event that will leave your attendees with at least one powerful take-away, you need an event management company that will take risks, create unique event designs and decor, and create a theme that will carry your corporate event, non-profit fundraiser, or wedding to the moon and back, branding you in your attendees minds for a lifetime. Partner with us today.

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Branding Your Event in Minds Forever

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